General Eligibility Information

Ensuring Compliance with NCAA Rules

UC Davis is responsible for ensuring that its coaches, student-athletes, faculty, staff, alumni, donors, boosters and friends adhere to governing legislation of its member conferences and the NCAA. As an NCAA student-athlete, you have an obligation to report information concerning potential or known violations of NCAA rules. You should report any potential or known violations to Jennifer Cardone, Assistant Athletics Director for Compliance, in 208 Hickey Gym. You may contact Jennifer Cardone by phone at (530) 754-7552 or by email at jacardone@ucdavis.edu.

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Automated Eligibility Process Instructions

UC Davis Intercollegiate Athletics uses an online system to facilitate the athletic eligibility process.  Part of the athletic eligibility process consists of a series of forms that are available and submitted online.  The forms are available one month prior to a team’s first practice or first permissible out-of-season activity whichever comes first.  Those student-athletes who are already on a roster will receive an email when the forms become available.  In addition, student-athletes are sent an email when a coach adds them to the team’s roster via the online system.

You log in to http://ica.ucdavis.edu/student.htm to complete your online forms.  You will use the same login and password that you use to access your UC Davis email account.  Once you login you will be brought to a page with a variety of options, including one to complete the online eligibility forms.  Click on the icon and follow the directions provided.  If your profile is not found, you will be presented with contact information for the head coach of your sport as it means you are not on a roster yet.

There are numerous forms for you to read and complete.  All forms in Aggie Gold are required prior to participation.  It is essential that you read the Summary of NCAA Regulations prior to signing the other NCAA forms.  Both the NCAA and UC Davis consider your digital signature, attached to the forms where a written signature would normally be required, a valid substitution. 

The forms do not have to be completed in one trip to the web site.  In order to practice and compete, however, the required forms (other than the medical clearance forms) must be completed at least one week prior to the your sport’s first practice or other permissible workout or by September 20, 2010, whichever is earlier.  First practice dates and other important information can be found at the link above. 

A physical examination by a physician is required for all new student-athletes.  The physician must sign and date the UC Davis Physical Form, which can be downloaded from the website.  Beginning August 1, 2010 all incoming student-athletes must present their sickle cell solubility test results to the athletic trainers before being cleared to participate in any practice activities.  All student-athletes must complete the online medically related forms.  The physical, sickle cell test results, if applicable, and the medically related forms are due two weeks prior to the your sport’s first practice or other permissible workout or by September 20, 2010, whichever is earlier.  First practice dates and other important information can be found at the link above. 

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Big West Conference and UC Davis Policy on Sportsmanship

All student-athletes at UC Davis and in the Big West Conference are expected to conduct themselves in the arena of athletic competition with fairness, honesty, and responsibility and treat their opponents with civility and respect. Unfavorable conduct will be handled in accordance with the policies set forth by the Athletic Department, UC Davis and the Big West Conference.

Unsportsmanlike conduct includes but is not limited to:

• “Trash talking”
• Finger pointing
• Unprovoked acts of physical violence towards other student-athletes, coaches, officials, school representatives, and fans.
• Fighting as defined by the NCAA (i.e., “an attempt to strike an opponent with the arms, hands, legs, or feet, or a combative action by one or more players, a coach, or other team personnel”).

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Social Networking Websites Policy

Student-athletes, as members of the UC Davis community, are permitted to have profiles on social networking websites such as MySpace and Facebook provided that:

• No offensive or inappropriate pictures are posted.
• No offensive or inappropriate comments are posted.
• Any information placed on the website(s) does not violate the ethics and intent behind both the student code of conduct AND the student-athlete code of conduct.

Student-athletes should remember that they are ambassadors of the University of California and always in the public eye. Content posted by student-athletes at other institutions or even other students on campus may not be acceptable on the profile. Questions regarding acceptable content per Intercollegiate Athletics policy should be directed to Jennifer Cardone, Assistant Athletic Director for Compliance (208 Hickey Gym, 754-7552, jacardone@ucdavis.edu) or to the head coach, sport supervisor, or athletic director.

NOTE: The UC Davis Police Department, Student Judicial Affairs, and other local police and sheriff’s offices check these websites daily. In addition to the unfortunate reality of online predators, potential employers and internship supervisors also use these sites to screen candidates. Many graduate programs and scholarship committees now search these sites to screen applicants. We advise UC Davis student-athletes to exercise extreme caution in their use of social networking websites.

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Hazing Policy

UC Davis Intercollegiate Athletics supports only those activities which are constructive, educational, and inspirational and that contribute to the intellectual and personal development of students. UC Davis Intercollegiate Athletics unequivocally opposes any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule.

UC Davis interprets hazing as any act whether physical, mental, emotional or psychological, which subjects another person, voluntarily or involuntarily, to anything that may abuse, mistreat, degrade, humiliate, harass or intimidate the person, or which may in any fashion compromise the inherent dignity of the person. In addition, any requirements by a member which compels another member to participate in any activity which is against university policy or state/federal law will be defined as hazing.

Actions and activities that are prohibited include, but are not limited to, the following:

• Any type of initiation or other activity where there is an expectation of individuals joining a particular team to participate in behavior designed to humiliate, degrade, or abuse them regardless of the person’s willingness to participate.
• Forcing, requiring or pressuring an individual to consume alcohol or any other substance.
• Forcing, requiring, or pressuring an individual to shave any part of the body, including hair on the head.
• Any requirement or pressure put on an individual to participate in any activity that is illegal, perverse, publicly indecent, contrary to genuine morals and/or beliefs, e.g., public profanity, indecent or lewd conduct or sexual gestures in public.
• Required eating of anything an individual would refuse to eat otherwise.
• Any activity or action that creates a risk to the health, safety or property of the University or any member of its community.
• Forcing or requiring calisthenics, such as push-ups, sit-ups and runs.
• Assigning or endorsing pranks such as stealing or harassment of another organization.
• Awakening or disturbing individuals during normal sleeping hours.
• Expecting or pressuring individuals to participate in an activity in which the full membership is not willing to participate.
• Physical abuse of any kind.
• Forcing, encouraging or pressuring someone to wear in public apparel which is conspicuous and not within the norm of what is considered to be in good taste.
• Engaging in public stunts and foolery.
• Nudity at any time or forced reading of pornographic material.
• Paddling, beating or otherwise permitting a member to hit other members.
• Having substances such as eggs, mud, paint and honey thrown at, poured on or otherwise applied to the body of a member.
• Morally degrading/humiliating games or other activity that makes a member the object of amusement, ridicule or intimidation.
• Subjecting a member to cruel and unusual psychological conditions.

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Sports Wagering Policy

As a student-athlete at UC Davis, you must follow NCAA rules.  NCAA Bylaw 10.3 specifically prohibits sports gambling.  In simple terms, you may not place a bet of any sort on any college, professional, or amateur sports event.  Additionally, you may not give information to anyone who does place bets on college or professional sports.

That means…

• NO wagers for any tangible item (e.g., cash, shirt, dinner) on ANY professional, college, or amateur sports event, even those that don’t involve UC Davis.
• NO sports “pools” even those run by your friends in the dorm.
• NO internet gambling on sports events.        
• NO fantasy leagues that award a prize and require a fee to participate.
• NO sports wagering using “800” numbers.
• NO exchange of information about your team with ANYONE who gambles.  In other words, no information about injuries, new plays, team morale, discipline problems, or anything else.

Once it is discovered that you have made a bet of any kind on any college or professional sport or have given information to someone who does gamble, you will be declared ineligible to compete in college sports.  You will be suspended from your UC Davis team.  If you accept or place a bet on any college, amateur or professional team other than UC Davis, you will automatically be suspended for a minimum of one year and be charged with a season of competition.  If you accept or place a bet on any team at UC Davis, you will be permanently ineligible.  You also risk losing your athletic scholarship, being expelled from UC Davis and/or being banned from other college and professional sports.  Additionally, you run the risk of being arrested and charged with a crime.  Sports wagering is illegal in every state except Nevada.  Sports bribery is illegal in every state.  Even in Nevada, it is against NCAA rules for a student-athlete to make any wager on a sport event.

NOTE:  Did you know that all internet gambling is ILLEGAL and linked to organized crime?  FBI agents accept and investigate tips on college student-athletes who are gambling.  High profile student-athletes may especially be targeted.  The penalty, if convicted, is two years in federal prison.

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Amateurism

To ensure an equitable playing field for all student-athletes, the NCAA says that professional athletes may not compete in collegiate competition. This means that you are ineligible to play once you lose "amateur status". You will lose your amateur status the minute you engage in ANY of the following activities:

1. Negotiate, sign or enter into any written or oral agreement with an agent or sign a contract or commitment to play professional sports.

2. Accept or receive any extra benefits (also applies to family members) from an agent or anyone who wishes to represent the student-athlete.

3. Agree to have an agent or any other individual market your sport athletics ability.

4. Accept a promise of pay even if such pay is to be received following the completion of your intercollegiate athletics’ eligibility.

5. Take pay or compensation for competing in your sport (i.e., prize money or other prizes).  See Compliance Services for exceptions.

5. Receive, directly or indirectly, a salary, reimbursement of expenses or any other form of financial assistance from a professional sports organization based on your athletics skill or participation, except as permitted by NCAA rules and regulations.

7. Compete on a professional sports team even if no pay or remuneration for expenses was received. Exception: Before initial full-time collegiate enrollment, an individual may compete on a professional team, provided he or she does not receive more than actual and necessary expenses to participate on the team. Applicable to student-athletes who initially enroll full time in a collegiate institution on or after 8/1/10.

8. Enter into a professional draft.

9. Participate in a tryout with a professional team and receive expenses for more than a 48-hour period and/or miss class.  **IMPORTANT NOTE:  see Compliance Services, 208 Hickey Gym, PRIOR to tryout.

10. Use your athletic reputation or skills (directly or indirectly) for pay, or promise of pay.

11. Accept any pay for promoting a commercial product or service.

12. Allow their name, picture or appearance to be used to promote a commercial product or service.

13. Receive an extra benefit that is not available to the general student population.

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Extra Benefits & Boosters

A student-athlete may not receive any extra benefits.  Receipt of an award, benefit or expense allowance not authorized by NCAA legislation will render you ineligible for competition.  The NCAA defines an “extra benefit” as any special arrangement by a UC Davis employee or a representative of UC Davis’ athletics interest ("booster") to provide a student-athlete (or a student-athlete's relative or friend) a benefit that is not generally available to other UC Davis students or their relatives or friends or to a segment of the student-body determined on a basis unrelated to athletics ability. 

A UC Davis employee or UC Davis booster MAY NOT provide you with extra benefits or services, including but not limited to:

• Special discounts, payment arrangement or credit on a purchase (airline ticket, clothes) or service (laundry, dry cleaning).
• Free or reduced-cost professional services not available on the same basis to the general student body.
• Use of a telephone, pager or credit card for personal reasons without charge or at a reduced rate.
• Entertainment services (movie tickets, dinners, use of car) from commercial agencies (theaters, restaurants, car dealers) without charge or at reduced rates, or free or reduced-cost admission to professional athletics contests from professional sports organizations, unless such services are available to the student body in general.
• Free or reduced-cost athletic equipment, supplies or clothing directly from a manufacturer or commercial enterprise.
• Free or reduced cost room and/or board. This includes in Davis, in the student-athlete’s home city or any other location.
• Money or a loan of money or a guarantee of bond.
• Signing or cosigning a note with an outside agency to arrange a loan.
• Payment or other compensation for work not performed or at unreasonable levels for the work performed.
• Preferential treatment, benefits or services based on your athletics reputation or skill or payback potential as a future professional.
• Typing costs.
• Course supplies.
• Use of copy machine only for student-athletes.
• Use of personal property (boats, summer homes, cars, computers, stereos).
• Promise of employment after college graduation.
• An automobile or the use of an automobile.
• Payment or arrangements for payment of transportation costs that you incur.

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Participation on an Outside Team

In all sports except basketball, a student-athlete may not participate on any outside team during the academic year, except during the time that your sport is not in season and only if it occurs during a UC Davis official vacation period (e.g., summer, Thanksgiving break, winter break, spring break). Official vacation periods must be published in the UC Davis Catalog. Some sports have limits on the number of student-athletes from one university that may participate on an outside team during these permissible time periods. A student-athlete is permitted to practice on such a team at any time as long as he/she does not compete. There are limits on the number of student-athletes from on university that may practice on an outside team (same limits as competition). Please see Compliance Services in 208 Hickey Gym if you will be participating n an outside team during the academic year or during the summer. There are some exceptions to this rule and prior approval must be obtained from Compliance Services.

Limits for Participating on an Outside Team

In basketball, a student-athlete may not practice or compete on any outside team at any time after he/she has become a member of the UC Davis team.  There are limited exceptions to this during the summer.  Please Compliance Services in 208 Hickey Gym for prior approval.

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Student-Athlete Employment

EMPLOYMENT
Student-athletes may work during the academic year provided:

1. Compensation paid is only for work actually performed and
2. Compensation is at a rate commensurate with the going rate in that locality for similar services.

Compensation for work performed may not include any remuneration for value or utility that the student-athlete may have for the employer because of the publicity, reputation, fame, or personal following that s/he has obtained because of athletics ability.

All jobs you hold either during the academic year or during the summer must be documented in the online eligibility system, Gunrock, in the section on eligibility paperwork.

Self-Employment
A student-athlete may establish his or her own business, provided the student-athlete's name, photograph, appearance or athletics reputation are not used to promote the business.   Please see Compliance Services in 208 Hickey for questions.

Athletics Equipment Sales
A student-athlete may not be employed to sell equipment related to the student-athlete's sport if his or her name, picture or athletics reputation is used to advertise or promote the product, the job or the employer.  If the student-athlete's name, picture or athletics reputation is not used for advertising or promotion, the student-athlete may be employed in a legitimate sales position, provided he or she is reimbursed at an hourly rate or set salary in the same manner as any nonathlete salesperson.

FEE-FOR-LESSON INSTRUCTION
You may receive compensation for teaching or coaching sport skills or techniques in your sport on a fee-for-lesson basis provided ALL of the following conditions are met:

1. Institutional facilities are not used.
2. Playing lessons are NOT permitted – you may not be paid to simply play with the lesson recipient. Specific sport skills and/or techniques must be taught.
3. The institution obtains and keeps on file documentation of the recipient of the lesson(s) and the fee for the lesson(s) provided during any time of the year.
4. The compensation is paid by the lesson recipient (or the recipient's family) and not another individual or entity.
5. Instruction to each individual is comparable to the instruction that would be provided during a private lesson when the instruction involves more than one individual at a time.
6. You do not use your name, picture or appearance to promote or advertise the availability of fee-for-lesson sessions. 

If you would like to provide a fee-for-lesson instruction please see your coach or contact Compliance Services in 208 Hickey Gym. You must complete a Fee-for-Lesson Form and obtain all required signatures PRIOR to the lesson.

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Playing and Practice Rules

There are a number of NCAA regulations regarding how many hours a student-athlete may participate in athletically related activities (e.g., practice, competition, weight training and conditioning, discussion or review of game films, required participation in camps/clinics, etc.). Examples of non-countable activities that do not have any hourly or weekly restrictions include eligibility meetings, drug and alcohol educational meetings, study hall, academic meetings, rehab, team travel, hosting recruits and attending banquets. If you feel that this rule is being violated by your coaches please notify the athletic director or the sport supervisor for your sport. In general, the limits are as follows:

During your sport’s declared playing season (in season)

A maximum of 20 hours per week with four hours per day is permissible.  You must be given one day off per week.  Competition and any associated athletically related activities on the day of competition always count as three hours regardless of how long it lasts.  In the sport of basketball, if there are three games in a given week, your coach does not have to give you one day off for that week provided the prior week or the following week you are given two days off.

Outside of your sport’s declared playing season (conditioning and weight training)
A maximum of 8 hours per week of weight training and conditioning is permissible and you must be given two days off per week. In sports other than football, of those 8 hours per week, participation in a maximum of two hours of required or individual skill instruction is permissible. Outside of your playing season from September 15–April 15, the two hours of skill instruction may be with the entire team. Outside of this time period, individual skill instruction is limited to no more that four student-athletes at one time in any facility. In football, of the 8 hours per week, you are permitted to review game film for no more than two hours per week. All athletically-related activities outside of your sport’s playing season may not occur during official vacations periods, and in sports other than football, during final exam periods and one week prior to final exam periods.

Definition of a Week
A week is defined as Sunday through Saturday.

Multi-Sport Student-Athletes
Student-athletes who compete in two or more intercollegiate sports are limited to 20 total hours of practice and competition per week and a maximum of four hours per day in all sports combined. (You may not practice 20 hours in one sport and 20 hours in the second sport each week.) Additionally, multi-sport student-athletes must have one day off per week. If both sports are outside the playing season (8-hour segment), a multi-sport student-athlete is limited to a total of eight hours of weight training and conditioning with no more than two hours total of skill instruction per week with two days off per week required.

Pre-Season and Official UC Davis Vacation Periods (e.g., Thanksgiving break, winter holiday, etc.)
Weekly and hourly limitations do not apply during these periods. For fall sports, after your first competition, weekly and hourly limitations apply even if classes have not started.

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Complimentary Admissions Procedure

Complimentary admissions to intercollegiate athletic events at UC Davis are governed by NCAA, conference, and institutional rules.

All active student-athletes for admission sports (baseball, men’s basketball, women’s basketball, women’s field hockey, football, gymnastics, lacrosse, men’s soccer, women’s soccer, softball, volleyball, men’s water polo, women’s water polo and wrestling) can receive 4 complimentary admissions to events in their sport. All complimentary admissions are General Admission.

To receive your complimentary admissions:

1. Submit requests for home games no later than 8:00 a.m. on the day of the contest.
2. Submit requests for away games (if applicable) no later than 6 a.m. the day of departure (unless otherwise noted by your coach).
3. Log on to the “Student-Athlete Main Portal” page at http://ica.ucdavis.edu/student.htm
4. Select the “Login” button.
5. Enter your UC Davis username and password as directed.
6. Select the “Complimentary Admissions” icon.
7. Select your sport from the pull-down menu.
8. Select the appropriate contest from those listed.
9. Follow the prompts to individually add the names of each person you wish to give a complimentary admission.
10. List your guests for any given contest. You must provide first and last names for ALL guests. Multiple tickets MAY NOT be given to one individual.

When your guests arrive, they MUST present a photo ID and sign for their tickets. Without a photo ID, they will not be admitted. Once they check in, they will receive a hand stamp and/or a ticket stub.

NOTES

1. The system may accept names after the deadline but only entries made prior to the deadline are guaranteed to receive complimentary admissions.
2. Any technical difficulties must be brought to the attention of the following person, prior to the deadline for ticket requests: Matt Blankenheim, (530) 752-3673, mdblankenheim@ucdavis.edu

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Student Host Official Visit Guidelines

Current student-athletes may be asked to serve as hosts for prospective student-athletes. Intercollegiate Athletics strongly encourages your participation as a host. As a host you will be considered a representative of UC Davis and carry a great responsibility in hosting prospects. Failure to abide by UC Davis, NCAA, and State of California rules could result in disciplinary action to the host, and/or subsequent loss of eligibility for the prospect. The drinking age in the state of California is 21. Therefore, no alcohol should be served to an underage recruit at any time. Each host should have emergency information (coach's home and office phone numbers as well as parental information). Friends or roommates who entertain the prospect should also have this information. The following conditions must be met if you are asked to host a prospective student-athlete:

1. You must be a student-athlete enrolled full-time (seniors in their final quarter who are certified eligible to go part-time are also permitted to host) at this institution. If you are a freshman student you MUST be an NCAA qualifier.
2. Only you shall be provided money with which to entertain only yourself, the prospect, the prospect's parents (or legal guardians) or spouse. Other students may assist with hosting the prospect but shall pay for their own entertainment.
3. A maximum of $30 per day may be provided to cover the entertainment expenses for you and the prospect. You may be provided with an additional $15 per day for each additional prospect you entertain.
4. No cash may be given to the visiting prospect or anyone else. Receipts must be kept and submitted for all expenses.
5. You may not use entertainment funds to purchase, or otherwise provide, the prospect with gifts of value (e.g., souvenirs, clothing, etc.).
6. You may not use vehicles provided or arranged for by an institutional staff member or booster with athletics interest.
7. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus.
8. You should not allow recruiting conversations to occur, on or off campus, between the prospect and a booster of the athletics program. (If an unplanned meeting occurs, only an exchange of greetings is permissible).
9. You may receive a complimentary admission (no hard tickets) when accompanying a prospect to a campus athletics event.
10. In regard to alcohol and other drugs, you may not: 1) purchase, provide or supply alcohol or drugs in any fashion to a prospect or 2) personally consume while acting in the role of student host.

If you have any questions, please contact Compliance Services in 208 Hickey Gym.

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Transfer Information for UC Davis Student-Athletes

If you decide at any point during your athletic career that you would like to transfer from UC Davis to participate in intercollegiate athletics at another 4-year school, the following information may be helpful.

Before you can talk to anyone in the athletic department at another 4-year school, NCAA rules require that UC Davis send a “permission to talk” letter to the athletic department at the other school. This permission to talk letter is required even if you have been cut from or quit a UC Davis team. To request a permission to talk letter:

1. Go to 208 Hickey and fill out the request form. Although NCAA rules allow UC Davis to deny permission to talk, our general Intercollegiate Athletics policy is to grant these requests.
2. Your head coach at UC Davis will be notified that you have filled out the request form.
3. If you do not want your coach to be notified, Greg Warzecka, the Athletics Director, must approve your request. You will be given her contact information when you request permission to speak to another school. She will determine whether or not your coach will be notified regarding your request to speak to another institution. If he decides to inform the coach, you will have the right to appeal this decision.  The Faculty Athletics Representative will handle this appeal process.
4. If you are denied permission to speak with another institution about transferring without your coach being notified, you will be informed, in writing, that you have a right to a hearing per Bylaw 13.1.1.3.1.  An institutional committee outside of the athletic department will conduct the hearing.
   

   
   NCAA Bylaw 13.1.1.3.1 states, “The institution shall conduct the hearing and provide written results of the hearing to the student-athlete within 15 business days of receipt the student-athlete's written request for a hearing.  The student-athlete shall be provided the opportunity to actively participate (e.g., in-person, via telephone) in the hearing.  If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, permission to contact the student-athlete shall be granted by default and the institution shall provide written permission to the student-athlete.”

5. If the request is approved, it will be processed and faxed to the other institution within one week of the request.

NCAA Bylaw 14.5.5 details the regulations for 4-year college transfers, including the conditions under which the one time transfer exception (see below for NCAA Bylaw 14.5.5.2.10) may be applied. To read Bylaw 14.5.5, please see the current NCAA Division I Manual in 204 Hickey or go to http://www.ncaa.org.

Bylaw 14.5.5.2.10 One Time Transfer Exception

The student transfers to the certifying institution from another four-year collegiate institution, and all of the following conditions are met:

1. The student is a participant in a sport other than baseball, basketball, bowl subdivision football or men's ice hockey at the institution to which the student is transferring. A participant in championship subdivision football at the institution to which the student is transferring may use this exception only if the participant transferred to the certifying institution from an institution that sponsors bowl subdivision football and has two or more seasons of competition remaining in football or the participant transfers from a Football Championship Subdivision institution that offers athletically related financial aid in football to a Football Championship Subdivision institution that does not offer athletically related financial aid in football;
2. The student has not transferred previously from one four-year institution unless, in the previous transfer, the student-athlete received an exception per Bylaw 14.5.5.2.6 (discontinued/nonsponsored sport exception);
3. The student is in good academic standing and meets the progress-toward-degree requirements. The transferring student must be one who would have been academically eligible had he or she remained at the institution from which the student transferred, and he or she also must be eligible at the certifying institution as a regularly enrolled, full-time, degree-seeking student who was admitted in accordance with the regular, published entrance requirements of the institution. The student shall not be required to fulfill the necessary percentage-of-degree requirements at the previous institution; and
4. If the student is transferring from an NCAA or NAIA member institution, the student's previous institution shall certify in writing that it has no objection to the student's being granted an exception to the transfer-residence requirement. If an institution receives a written request for a release from a student-athlete, the institution shall grant or deny the request within seven business days (see Bylaw 14.02.2) of receipt of the request.  If the institution fails to respond to the student-athlete's written request within seven business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete. 

Bylaw 14.5.5.2.10.2
If the student's previous institution denies his or her written request for the release, the institution shall inform the student-athlete in writing that he or she, upon written request, shall be provided a hearing conducted by an institutional entity or committee outside of the athletics department (e.g., the office of student affairs; office of the dean of students; or a committee composed of the faculty athletics representative, student-athletes and nonathletics faculty/staff members). The institution shall conduct the hearing and provide written results of the hearing to the student-athlete with 15 business days (see Bylaw 14.04.2) of receipt the student-athlete's written request for a hearing.  The student-athlete shall be provided the opportunity to actively (e.g., in-person, via telephone) in the hearing.  If the institution fails to conduct the hearing or provide the written results to the student-athlete within 15 business days, the release shall be granted by default and the institution shall provide a written release to the student-athlete.

Bylaw 14.02.2
A business day is any weekday that is not recognized as a national holiday, including any weekday during which an institution is closed for other reasons (e.g., holiday break).

Once you have transferred to another 4-year school, NCAA rules require the athletic department at that school to request, in writing, information from UC Davis regarding your academic standing and whether you would have been eligible had you returned to UC Davis. This information impacts your eligibility at the new school. At UC Davis, requests for academic information on student-athletes transferring away from UC Davis are received by Intercollegiate Athletics and completed by athletic certification personnel in the Registrar’s Office.

The Big West Conference also has additional regulations for student-athletes who transfer from one Big West institution to another.  If you participate in a Big West sport and transfer to another Big West institution, you must sit out one academic year and lose one season of competition.  Additionally, you may not receive athletically related aid during your first year at the Big West institution.  If you qualify for a NCAA transfer exception other than the one-time transfer exception (i.e., two-year nonparticipation, nonrecruited nonparticipant) you are not subject to this rule.  If your athletic scholarship is cut from UC Davis, or you have never received athletic aid, you would be eligible for athletically related aid during your first year in residence at the Big West Institution you transfer to, but shall be subject to the other penalties of this rule.  If you have questions about transferring to another Big West school, see Compliance Services or your athletic academic advisor and ask to review the current Big West Conference transfer eligibility rules.

Note that there are separate NCAA regulations for student-athletes who transfer from UC Davis to a 2-year school. See Compliance Services or your athletic academic advisor.

UC Davis regulations require that a student officially withdraw before transferring to another school or risk being responsible for additional fees at UC Davis. See page 84 in the 2010-11 UC Davis Catalog for information on withdrawal from UC Davis.

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